How the FairConsent App works for Fairpicture projects

Modified on Thu, 22 Aug at 2:28 PM

You can download the FairConsent App for Android and iOS.

Please also take a close look at the Fairpicture Informed Consent Guidelines.

TABLE OF CONTENTS

How to use the FairConsent App
Frequently Asked Questions

Log in to the app

Open the app and choose "Scan QR-Code of a Fairpicture project".

Log in to the Fairpicture platform and scan the QR code you find on the respective project page. You need to log in using the right QR code so that you can upload the consents in the right place at the end.

Please note that you need to be connected to the internet in order to scan the QR code.

Obtain the consents

INFORM: In cooperating with the local organisation, you inform the community and the people who are to be depicted/interviewed in advance about the procedure, the aim and the use of the images/stories. This information includes in particular:
- that you will ask all people being photographed, filmed or interviewed for their consent;
- who is responsible for the project and for the publication of the visuals / shared information;
- in which media the visuals / shared information will be published;
- what the intentions are for the publication of the visuals / stories;
- that a pseudonym will be used if they wish;
- that the photos, videos and stories will be used for 5 years;
- that they can withdraw the consent at any time if they wish;
- who the contact person for the withdrawal of consent is (local partner organisation).
GET THE CONSENT with the FairConsent App:
- Choose for whom you want to get consent;
- Add their details such as name, age, email and/or phone number;
- If a pseudonym is required, select the 'Use Pseudonym' checkbox and enter the pseudonym name;
- Choose the language in which you would like to present the consent information, then either play the audio recording or show the consent text to the person being photographed or filmed;
- Record consent ideally through a photo with a thumbs-up gesture, or alternatively with a signature;
- Add a child/children, if needed;
- Add a witness;
- Complete the consent by confirming that you got everything recorded;
- Record a new consent or checkout & upload when you have all the consents you need.

Upload and access the consent files

After completing the consents, click the “Checkout & Upload” button. Ensure that you are connected to the internet during this process.

Once uploaded, you can download the consents as PDFs from your project page on the Fairpicture platform. To do this, click the "Download Consents" button located under the "Visual Material" section.

Please note that the download of the PDFs does not trigger any submission of the forms to Fairpicture. Make sure to upload all consent forms together with the visual material to the upload link provided on the Fairpicture platform.

IMPORTANT:

After checking out and uploading the consents, they will no longer be available for viewing or editing in the app. Please ensure all consents are complete and accurate before checking out and uploading them.

If you need to obtain additional consents for the same project after uploading, you can do so by checking in to the app again. Simply scan the respective QR code on the Fairpicture platform.

Offline use of the app

Access to the internet is needed when scanning the QR code for the log in and when checking out and uploading the consents.

No access to the internet is needed when recording the consents.

Frequently Asked Questions

Children are personalities and need to give their consent to their picture when they are 14 years old or older. If the child or children are under 14 years old, the consent of a parent or guardian is required.

Individuals aged 14 or older: Consent from the child/young adult themselves is required.

Children under 14: Add the child to the consent of the parent or legal guardian.

Why is a witness needed and who can act as a witness?

Consent is more credible if there is a witness. Any adult present can testify that consent was given. Usually this is a staff member of the local partner organisation.

Why do I need to record email addresses and phone numbers?

People who are photographed or filmed should be able to easily withdraw their consent in the future. They can do this by emailing or texting the contact person for the withdrawal of consent. We need their email address and/or phone number to link their request to the photo(s) and/ or video(s).

If no phone number: insert "0".

If no e-mail address: insert "@".

Is the app available in a language other than English?

The Fairpicture Consent App is currently only available in English. The consent texts are available in several national or regional languages.

The consent texts are currently available in Akan Twi, Amharic, Arabic, Bengali, Dari, English, French, Hindi, Malagasy, Nepali, Portuguese, Russian, Sinhala, Somali, Spanish, Swahili, Tagalog, Tigrinya.

All persons photographed should be addressed in a language with which they are familiar. If a language is missing, please let us know at info@fairpicture.org. We will include it in the next update of the app if possible.

Can I see which consents I have already recorded?

Yes, you can always find an overview of already recorded consents of each individual in the app. Be aware that after you upload them, the recorded consents are not visible and editable in the app anymore. Please make sure the consents are complete and correct before checking out and uploading them.

Yes, you can edit a recorded consent by clicking on the desired consent under "Recorded consents". Please make sure to save your changes by clicking "Update".

Can I access the consents after uploading them?

Yes, after uploading the consents, you can download them as PDFs from your project page on the Fairpicture platform. Simply use the 'Download consents' button located under the 'Visual Material' section.

Feedback and support

Get in touch if you have questions or suggestions:

info@fairpicture.org

+41 41 203 27 41

Fairpicture AG

Spitalgasse 28

3011 Bern

Switzerland